Share with your family.

What you need first

Your library has to live in a folder in iCloud Drive. “Share library…” appears only when iCloud Drive is your active storage location. Otherwise the row is missing, and the Discover hub says under “Share with family & partner”: “Switch to an iCloud Drive folder first to be able to share it.” How to change the storage location is in First steps.

The steps

1. Share the folder

   In PaperPeace, open Settings › Storage (on the Mac: Settings › Storage location) and tap “Share library…” (on the Mac, click “Share…” next to “Share library”). The same steps are in the Discover hub under “Share with family & partner”.

   iPhone and iPad: Switch to the Files app and long-press the library folder in iCloud Drive. Choose “Share” → “Add People” and invite your family or partner via Messages or Mail.

   Mac: In “Share library”, click “Show in Finder”. In Finder, right-click the folder, choose “Share” and invite your family or partner via Messages or Mail.

2. Open the folder on the other device

   Whoever is invited opens the same folder in PaperPeace. For that, in the setup at “Step 1 of 5 · Storage”, choose the “iCloud Drive” card there and pick the shared folder in the folder dialog (on the Mac the dialog opens in your own “PaperPeace” folder: go back to iCloud Drive, pick the shared folder, then confirm with “Select”). Later it works through Settings › Storage › “Add storage location”. Without a purchase this row opens the purchase once a storage location is set up. If your current storage location is in iCloud Drive or your own folder, choose “…” › “Edit …” › “Choose another folder …” on it, pick the shared folder and confirm “Replace the old one”.

3. Check that it worked

   When PaperPeace recognizes a shared iCloud folder during setup, the page “Shared iCloud folder” appears with “Congratulations!”. Whoever shared the folder reads: “You're using a shared iCloud folder. Open the same folder on your family's devices — and you'll work on your documents together.” Invitees read: “You opened a shared library. Your documents stay in sync across all of the family’s devices — work on them together.” If you then open “Share library…”, it says “You've shared this library. Invitees can see every document in it.” or “Shared library recognized — you're invited. You see the same documents as the person who shared it.” Changes show up on every device.

If someone may only read

PaperPeace writes into the folder: filing, notes, titles, tags and settings live there. If a shared iCloud folder is shared read-only, the app therefore does not take it. In a shared iCloud folder, only the person who shared it can grant write access.

How many devices

Without a purchase, everyone’s devices count together: up to 3 devices on the same library. You see which devices they are under Settings › Storage › “Manage devices” (on the Mac under “Devices” in Settings). More on Storage locations.

How a family organizes its paperwork together is shown in the guide Document management for families (in German).